AECI Jobs & Vacancies

AECI is looking to recruit an Executive Personal Assistant to work in Woodmead. Assist the Group Company Secretary in performing her duties as required by a public company listed on the JSE.  Please refer to the minimum requirements, duties, and responsibilities below for further information

Requirements

  • Matric / Grade 12.
  • Minimum of 5 years Executive Secretary experience.
  • Sound knowledge of corporate governance and company statutory principles.
  • All-round executive secretarial and administrative knowledge.
  • Computer literate in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Competencies • Leadership ability.
  • Planning and organizational skills.
  • Customer service orientated.
  • Safety awareness.
  • Ability to work under pressure

Responsibilities

  • Co-ordinate all social interactions for clients and/or the department.
  • Type and format contracts and general correspondence including the proofreading of minutes and other crucial documents.
  • Supervise all general office duties to ensure the efficient administration of the department.
  • Formulate and ensure the distribution of the Annual Schedule of Meetings across the Group, maintain updates and changes in Directors and Exco calendars.
  • Effectively arrange annual Competition Law Training across the Group for designated staff at various centers.
  • Ad hoc assistance in the department as and when required.
  • Prepare agendas for the monthly Exco and quarterly Board and sub-Committee meetings to be published on BoardPad.
  • Co-ordinate the submission of reports by various departments/businesses and loading on BoardPad.
  • Upload and publish Board and sub-Committee meeting packs on BoardPad for access by Board and Exco.
  • BoardPad administrator and engage with users/service providers to resolve issues.
  • Ensuring that all administrative and statutory processes for meetings are complied with, e.g. issuing of notice,
  • the appointment of proxies, attendance registers, annual declaration of interests, etc.
  • Ensure the maintenance of accurate and up to date Board and sub-Committee attendance registers and minute books.
  • Drafting of resolutions for the Board and Executive Committee of the Company and ensure that all resolutions are signed and kept secure.
  • Drafting and executing of extracts of minutes of meetings of the Board and Executive Committee of the
  • Company and distribution thereof to directors and senior executives.
  • Assisting with the induction of newly appointed directors.
  • Assists with preparation of annual evaluation of NED’s and Committees.
  • Preparing quarterly payment schedules and invoices for all NED’s and process for payment.

Company

AECI

Salary Range

R10 000 – R 35  000

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